We Are Recruiting!

Split Role

Architectural Assistant / Office Assistant

CAD / Revit Assistant / Office Manager / Admin Assistant / PA / Marketing Assistant / Document Control

Job brief

We are looking for a flexible candidate eager to gain experience of practice operations and management in addition to assisting on architectural projects.

The office assistant role is to organise and coordinate office operations and procedures, in order to ensure organizational effectiveness.

The ideal candidate will be experienced or keen to learn how to handle a wide range of administrative, marketing and executive support related tasks and will be able to work independently with little or no supervision.

This person must be exceedingly well organized, flexible and enjoy the challenges of supporting an office of diverse people.

Responsibilities

Assist with project drawing work on Autocad and Revit. Serve as the point person for maintenance, mailing, shopping, supplies, equipment and errands. Primary responsibility to receive and transfer phone calls. Organise and schedule meetings and appointments. Organising marketing activity including print materials, mail shots, social media and website. Organise and maintain central office contacts database and other databases. Assistance with document control. Partner with accounts for all billing activity related to the role. Partner with HR to maintain office policies as necessary. Organize office operations and procedures. Coordinate with IT department on all office equipment. Manage relationships with vendors, service providers, and landlord. Provide general support and refreshments to visitors.

Requirements – experience or willingness and ability to learn quickly:

Autocad and Revit Office management, administrative or assistant or marketing experience. Knowledge of office management systems and procedures. Excellent time management skills and ability to multi-task and prioritise work. Attention to detail and problem solving skills. Excellent written and verbal communication skills. Strong organisational and planning skills. Proficiency in MS Office preferably including Word, Excel, PowerPoint, Indesign. Proficiency in use of Outlook email, calendar, tasks and contact database functions.

Salary to suit experience.

Please send your brief cv’s to architects@ansellandbailey.com